The Pacific Council seeks to hire a Programs Associate to support the day-to-day operations of the Pacific Council's Programs department. Reporting directly to the Pacific Council's Senior Programs Officer – and working in close consultation with other Programs staff – the Programs Associate will help administer the Pacific Council programming by managing the administrative and logistical elements pertaining to sustaining member programs, international delegations, and annual conferences. The Programs Associate will additionally oversee the Pacific Council's in-house roundtables, and will be expected to augment general programming and other initiatives when they arise.
Sustaining Member Programs: Programs Calendar & Speaker Recruitment
Assist the Senior Programs Officer in managing the Pacific Council's sustaining member programming calendar. Draft outreach letters, maintain speaker recruitment database, correspond with speakers' teams on dates and logistics. Liaise with Pacific Council members to support speaker recruitment.
Sustaining Member & Roundtable Programs: Event Administration
Manage the logistical and operational elements of all in-person sustaining member and roundtable programming. Liaise with venues and vendors, manage RSVP lists, draft invitation letters, reminders, and program confirmations. Draft and complete all in-person program materials, including rosters, seating charts, name badges, table tents, and function schedules. Manage and report on individual program budgets by recording and analyzing venue costs, meal costs, AV costs, and other incidentals. Represent the Pacific Council in in-person programs and help ensure that programs are executed with excellence and with careful attention to detail.
International Delegations: Trip Administration
Manage the Pacific Council's international trip calendar. Manage the logistical and operational elements of international trips, working in close consultation with senior staff and travel partners. Liaise with international venues and vendors, manage trip RSVP lists, draft invitation letters, reminders, and other trip communications.
Support general programming and other projects/initiatives on an as-needed basis.
Qualifications and Requirements:
* Bachelor's degree
* 2 - 3 years of relevant experience
* Substantive background in International Affairs, Political Science, or a related field with record of high academic achievement
* Exceptional written and verbal communication skills.
How to apply
The Pacific Council is affiliated with the University of Southern California. YOU MUST UPLOAD YOUR COVER LETTER AND RESUME DIRECTLY ON USC'S WEBSITE TO BE CONSIDERED FOR THE POSITION. You must apply by Friday, April 4 to be considered for the role. Please apply for the position through the University of Southern California's jobs website, https://jobs.usc.edu/postings/19293. Please look for the internal job title "Program Associate" under the Department "Pacific Council."Due to a high volume of applications at the Pacific Council, only select candidates will be contacted directly. No phone calls or direct solicitations, please.
Pacific Council on International Policy Internship Program
The Summer 2014 application period is now open.
Individuals selected will complete projects in the departments of Event Programming, Membership, Communications and Development. Tasks will include assistance with event programming, logistics, writing, editing, research, membership administration, and completing all other tasks assigned by Pacific Council staff. This internship is unpaid.
For a breakdown of internship responsibilities, click HERE.
Eligible candidates must be in their junior or senior level of undergraduate courses, a graduate student, or a recent graduate of either with a degree in international relations or related subjects; must have a strong academic record; and must be eligible to work at least 15 hours a week in the Pacific Council office in downtown Los Angeles – days are flexible. Candidates should have prior experience in a professional office setting, excellent written, oral communication and computer skills, strong attention to detail, resourcefulness and creativity, and the capacity to balance and efficiently prioritize a range of responsibilities. Interest in international policy and a commitment to the Pacific Council’s mission is critical.
Application & Submissions:
Applications must be submitted before Monday, May 12. Candidates identified as finalists will be notified by May 16 and interviewed by telephone or in person from May 19-28. Internship offers will be extended no later than May 30. No applications will be considered complete until the following items are received by the Pacific Council: a cover letter; an updated resume; a complete copy of the intern application with references, and a short writing sample. When all four documents are compiled, the complete package should be sent in one email to firstname.lastname@example.org with the subject heading "[Last Name], [First Name]: [Term] Intern Application”. You may download the internship application here. Incomplete applications will not be reviewed. No phone calls or drop-ins, please.
Key Dates & Deadlines:
* March 25, 2014 Application period opens
* May 12, 2014 Application deadline
* May 19-28, 2014 Interviews extended to finalists
* May 30, 2014 Finalists notified of awards
* June 2, 2014 Summer 2014 Internship begins
The Pacific Council on International Policy is an equal opportunity employer.